> ## Documentation Index
> Fetch the complete documentation index at: https://docs.screenpipe.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a role handoff before a teammate leaves

> A good role handoff captures recurring responsibilities, decision rules, exceptions, and where work stands.

A good role handoff captures recurring responsibilities, decision rules, exceptions, and where work stands. Recordings can help reconstruct those details, but the outgoing owner needs to confirm what the evidence does not show.

## Start here

Choose one responsibility and an approved example. Agree with the participant on capture and sharing boundaries. Identify the receiving owner and access they will need.

## Copy this prompt

Use this in Screenpipe chat or an assistant with the required connections. Replace the brackets with your details. If the assistant lacks access, provide a reviewed excerpt; a prompt alone does not connect it to your history.

```text theme={null}
Draft a handoff for [responsibility] using [approved dates and sources].
Include trigger, frequency, inputs, normal steps, decisions, exceptions,
current open work, system access by role, and how to verify completion.
Separate observed actions from operator-confirmed rules and unknowns.
Do not include passwords, personal conversations, or unrelated client data.
Create a practice exercise using fictional inputs. Do not execute it.
```

## Check the result

Have the receiving teammate perform the exercise and explain an exception. Fill gaps where they need the outgoing owner to guess for them. Verify access through your normal IT process.

<AccordionGroup>
  <Accordion title="See a worked example" id="worked-example">
    | Handoff item   | Example                                                  |
    | -------------- | -------------------------------------------------------- |
    | Responsibility | Review the weekly exception queue.                       |
    | Trigger        | New weekly report is available.                          |
    | Rule           | Escalate unresolved mismatches to the designated owner.  |
    | Open work      | Two demo cases awaiting confirmation.                    |
    | Practice       | Classify three fictional cases and explain the decision. |
  </Accordion>

  <Accordion title="Go deeper: setup choices and edge cases" id="details">
    Prioritize work that is frequent, business-critical, or known by only one person. A handoff of ten unreviewed recordings is usually harder to use than a small guide with selected evidence.

    Remove access through the organization’s normal departure process. A handoff document is not an access-control system and does not prove that data copies or credentials were revoked.
  </Accordion>
</AccordionGroup>

## Continue

[Team SOP capture](/team-sop-capture) · [share team knowledge](/share-team-knowledge) · [workflow handoff](/workflow-handoff)